Privacy Policy

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1. Introduction

The Walter and Duncan Gordon Charitable Foundation (“The Gordon Foundation”) respects the privacy of our users. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use the Community Gallery service (the “Service”). The Terms of Use for using the Service can be found on the Terms of Use page.

We reserve the right to make changes to this Privacy Policy at any time and for any reason. We will alert you about any changes by updating the “Last Modified” date at the bottom of the document. Any changes or modifications will be effective immediately upon posting the updated Privacy Policy on the Community website, (the “Site”), and you waive the right to receive specific notice of such changes or modifications.

You are encouraged to periodically review this Privacy Policy to stay informed of updates. You will be deemed to have been made aware of, will be subject to, and will be deemed to have accepted the changes in any revised Privacy Policy by your continued use of the Site and the Services after the date such revised Privacy Policy is posted.

This Privacy Policy applies to The Gordon Foundation, and any of its subsidiaries and affiliates (collectively, “we”, “us” or “our”). This Privacy Policy outlines the Personal Information (as defined below) that we may collect from you or that you may provide when you use the Service and submit or upload content using the Service. This Privacy Policy also describes our practices for collecting, using, sharing, maintaining, protecting and, disclosing that information.

Please read this Privacy Policy carefully to understand our policies and practices regarding your Personal Information (as defined below) and how we will treat it. If you do not agree with our policies and practices, you may choose not to use the Site or the Services. By using our Site or using the Services, you agree to the terms of this Privacy Policy.

2. Collection of your information


“Personal Information” as used in this Privacy Policy means any information that identifies an individual, such as first name, last name, email address, telephone number or date of birth.

When you use the Service, we collect the following Personal Information about you:

  • Your name (required);
  • Your email address (required); and
  • Your community or organization name (optional).

We may also collect any additional Personal Information, including, but not limited to location, date of birth and any other information you may voluntarily provide us or make public while using the Services. We may also collect Personal Information from time to time through other communications with you including user support services and surveys.

You are under no obligation to provide us with Personal Information, however your refusal to do so may prevent you from using the Service and/or our mobile application. Once you review and accept the Terms of Use, we collect content you create and submit to us including photographs and written submissions through the use of our Services.


“Non-Personal Information” is information that does not identify you and is anonymous in nature. Aggregate information, such as demographic statistics of our users (i.e. average age or geographical location of our users), number of users of the Service, what pages users accessed or visited the most, and certain information volunteered by users, such as survey information, is also considered Non-Personal Information.

As you use the Services and the Site, we may automatically collect certain information including: (i) information about the type of device you are using or your individual device ID; (ii) your general use of the Site and the Services; (iii) details of your use, including traffic data, location data and other communication data that you access using the Site and the Services; or (iv) information about your device and internet connection, including your IP address, operating system, device and browser type. Any information we may collect automatically is statistical data only and would only be used to help improve the Site.

3. Use of your information

We may use your Personal Information in various ways, including but not limited to: (i) documenting and monitoring the use of the Service (ii) creating and managing your account; (iii) emailing you and communicating with you regarding your account; (iv) emailing you to inform you about relevant events and new information related to the Site or the Services; (v) notifying you of material changes to the Privacy Policy or the Terms of Use; (vi) sharing your posts and content, including photographs and written submissions, publicly in various ways including through the Site and on social media; (vii) providing you with marketing communications; and (viii) to help verify your identity.

4. Disclosure of information

We may share Personal Information and Non-Personal Information about you for the purposes described in this Privacy Policy and the Terms of Use. We may share or disclose Non-Personal Information or aggregated information about users of the Site or Services without restriction.

We may share information about you with: (i) a subsidiary or an affiliate for purposes in accordance with this Privacy Policy; (ii) other users of the Service in relation to content you post or upload or submissions you send to us; (iii) service providers, contractors, suppliers, or partners we use to support the Service and who are bound by contractual obligations to keep any Personal Information confidential and use it only for the purposes for which it was disclosed to them; or (iv) to third parties to market their products or services to you if you have consented to or not opted out of these disclosures. We note that we would contractually require these third parties to keep Personal Information confidential and use it only for the purposes for which we disclose it to them.

We may share your Personal Information if we are under a duty to disclose or share such information to comply with any legal obligation, court order, legal process or government or regulatory request.

You should take care when using the Services since the information you choose to make available can be seen by other users of the Service. We do not monitor the information you share, although we reserve the right to do so at our sole discretion. You assume all responsibility for any loss of privacy or other harm resulting from your voluntary disclosure of your Personal Information.

5. Outside parties & websites

This Privacy Policy applies to our Site and our Services. We do not exercise control over the websites that may be displayed as links from within our Services. These other websites may place their own “cookies” or other files on your computer, collect data or solicit Personal Information from you. Your use of those websites and provision of Personal Information to such website shall be governed by the terms of use and privacy policy applicable to such third party websites.

6. Retention of information

We actively retain Personal Information only as long as it is required for our relationship to continue and a certain period of time afterwards to respond to queries or as required by federal and provincial laws. When this period ends, Personal Information is destroyed in accordance with applicable laws.

If you would like to stop using the Service and have your information permanently deleted, you can do so at any time by contacting us using the contact information provided below.

7. Security of your information

We use security measures to help protect your Personal Information. We use reasonable efforts to ensure that your Personal Information is stored and maintained in a secure environment. However, please note that this is not a guarantee that such information may not be accessed, disclosed, altered or destroyed through unauthorized interception or any other type of misuse. Any information disclosed online is vulnerable to interception and misuse by unauthorized parties.

8. Updating your information and termination of services

You may at any time, review or change the information submitted through the Service by contacting us using the contact information provided below.

Upon your request to terminate your information, we will delete your submitted content from the Site and Services and your Personal Information will be removed from our active databases.

9. Amendment of this privacy policy

We reserve the right to modify or supplement this Privacy Policy at any time, acting in our sole discretion, which will be reflected by the “Last Modified” date at the bottom of the document. Any changes to this Privacy Policy will apply to information collected from the date of the posting of the modified Privacy Policy. We recommend that you print a copy of this Privacy Policy for your reference and revisit this Privacy Policy from time to time to ensure you are aware of any changes. Your continued use of the Site and the Service signifies your acceptance of any changes to this Privacy Policy.

10. Contact us

If you have questions or comments about this Privacy Policy, please contact us at:

The Walter and Duncan Gordon Charitable Foundation
11 Church Street, Suite 400
Toronto, ON
M5E 1W1

In adopting to and adhering to this Privacy Policy, we assure you that the Personal Information we collect will be used in an appropriate and responsible manner.

Last Modified: June 10, 2021

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